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Statistical Service Act

STATISTICAL SERVICE ACT, 2019                                                                Act  1003

                                                       REPUBLIC OF GHANA 



to establish the Statistical  Service as the central statistics producing and co-ordinating institutionfor the National Statistical System and to strengthen the production of quality statistics and to provide for related matters.

DATE OF ASSENT:    24th September, 2019.

PASSED by Parliament and assented to by the President

Establishment  of the Service

Establishmentofthe Statistical Service
   (1)  There is established by this  Act the Statistical Service in accordance with Article 185 of the Constitution.
     (2) Except as otherwise provided in the Constitution, the Statistical Service is independent and shall not be subject to the control or direction of any person or authority in the performance of its functions.

Membership of the Service
The Service comprises
         (a)  the  personnel   of the  Service  employed  before  the commencement of this Act,
         (b)  other public officers transferred or seconded to the Service, and
         (c)  any other person who may be employed for the Service

Object of the Service
The object of the Service is to provide quality, relevant, accurate and timely statistical information for the purpose of national development.

Functions of the Service
 To achieve its object, the Service shall
          (a)  provide leadership and direction for the efficient, consistent and comprehensive collection, processing, analysis, documentation and storage of statistical information within the National  Statistical System;
         (b) collect, compile, analyse, abstract, publish and disseminate statistical information related to the commercial, industrial, financial, social, demographic, economic and other activities and conditions  of the people or this country through  the conduct of  surveys   and  national censuses,   including population,  housing,  economic and agricultural censuses;
     (c) determine the manner in which the Ministries, Departments, Agencies, District Assembliesand statutory bodies collaborate with the Service in the collection,compilation and publication of statistical information,  including statistics derived from the activities of those entities;
        (d)  develop, create awareness and   operationalise  the code  of ethics and   practice for the production  and  use of data  to ensure quality of statistics  with respect  to relevance, accuracy  and  reliability, coherence and  comparability, sustainability, continuity, timeliness,  topicality and integrity;
         (e)   manage a centrally organised database  of
                   (i)   commercial, industrial, financial,  social, demographic and economic  survey and census  data  sets at  the micro and macro levels,
                      (ii)   statistical  indicators,  and
                      (iii)  metadata on  the statistical processes  within  the National  Statistical System;
       (f)  review, assess, classify, and designate as official statistics, data produced by the Service, Ministries, Departments  and Agencies, District Assemblies and other institutions within the country and report regularly on the state of official statistics to the Government and the people;
    (g) promote and build statistical capacity and professional competencies using diverse interventions including the establishment and operation of a National Statistical Training Centre;
       (h)  prescribe and direct the pursuance of scientific independence impartiality, responsibility  and transparency in statistical production;
       (i) promote bilateral and multilateral  statistics co-operation and partnership to upgrade statistics production systems in the country; and
         (j)   perform any other function necessary to achieve the object of the Service.

Governing body of the Service
(1) The governing body of the Service is a Board consisting of
             (a)  a chairperson;
             (b)  five other persons; and
             (c)  the Government  Statistician.
    (2) The members of the Board, shall be appointed by the President, having regard to their expert knowledge, in consultation with the Council of State.
    (3) The Board shall ensure the proper and effective performance  of the functions of the Service.

Functions of the Board
(1) The Board shall, in particular, formulate the policy of the Service and shall
         (a)  promote the effective use of statistics and stimulate research activities in applied statistics;
       (b)  provide guidance to the Government Statistician and the Government  on the direction of and priorities for official statistics that shall include advice on the improvement, extension and co-ordination of statistical services provided for public purposes in the country;
     (c)  ensure that the Servicecollects and compiles socio-economic data on the country and disseminates the data to the relevant government agencies and other users;
      (d)  provide direction and guidance on staffing requirements for sectoral statistical activities at the national, regional and district level; and
        (e)  further the object of the Service.
  (2) The Board shall advise the Government  on the harmonisation of the activities of the departments responsible for data collection.

Tenure of office of members
  (1) A member of the Board shall hold office for a period not exceeding four years and is eligible  for re-appointment,  but a member shall not be appointed for more than two terms.
      (2) Subsection (1) does not apply to the Government Statistician.
    (3) A member of the Board may at any time resign from office in writing addressed to the President through the Minister.
    (4) A member of the Board, other than the Government Statistician, who is absent from three consecutive  meetings of the Board without sufficient cause ceases to be a member of the Board.
      (5) The President may by letter addressed to a member revoke the appointment of that member.
    (6) Where a member of the Board is, for a sufficient reason, unable to act as a member, the Minister shall determine whether the inability would result in the declaration of a vacancy.
      (7) Where there is a vacancy
               (a)  under subsection  (3) or (4) or section 9,
               (b) as a result of a declaration under subsection (6), or
            (c) by reason of the death of a member, the Minister shall notify the President of the vacancy and the President shall appoint a person to fill the vacancy.

Meetings of the Beard
    (1) The Board shall meet at least once every three months for the despatch of business at a time and place determined  by the chairperson.
        (2) The chairperson shall, at the request in writing of not less than one-third  of the membership  of the Board, convene an extraordinary meeting of the Board at a time and place determined  by the chairperson.
        (3) The quorum at a meeting of the Board is four members of the Board.
    (4)  The chairperson shall preside at meetings of the Board and in the absence of the chairperson, a member of the Board elected by the members present from among their number shall preside.
       (5) Matters before the Board shall be decided by a majority of the members present and voting and in the event of an equality of votes, the person presiding shall have a casting vote.
       (6)  The Board may co-opt a person to attend a Board meeting but that person shall not vote on a matter for decision at the meeting.
      (7) The proceedings of the Board shall not be invalidated by reason of a vacancy  among  the members  or defect in  the appointment or qualification of a member.

Disclosure of  interest
(1) A member  of the Board who has an interest in a matter for consideration
             (a) shall disclose the nature  of the interest and the disclosure shall form part of the record of consideration of the matter; and
               (b) shall not participate  in the deliberations  of the Board in respect of that matter.
    (2) A member ceases to be a member of the Board, if that member has an interest in a matter before the Board and
(a) fails to disclose that interest, or
(b)  participates  in the deliberations of the matter.

Establishment of  committees
 (1)  The Board may establish committees consisting of members of the Board or non-members or both to perform a function.
       (2) Section 9 applies to members of a committee of the Board.

Statistics Advisory Committee
 (1)  Without prejudice to section 10, there is established a National Advisory Committee  of Producers and Users of Statistics referred to in this Act as the Statistics Advisory Committee.
       (2) The  Statistics  Advisory  Committee shall  be the  technical advisory body of the Board.

Composition  of the Statistics Advisory Committee
(1) The  Statistics Advisory  Committee  consists  of twenty-five members who have technical competence in the production  and use of statistics  comprising
              (a)  the heads orrepresentatives of the heads not below the rank of a Director from
                      (i)    the National Development Planning Commission;
                      (ii)   the National  Population  Council;
                      (iii)    the Immigration  Service;
                      (iv)   the Births and Deaths Registry;                                                                                      (v)   the Survey Department;
                      (vi)   the Electoral Commission;
                      (vii)  the Data Protection Commission;                                                                                    (viii) the Ghana  Revenue Authority; and
                      (ix)   the National  Identification Authority;
           (b)  the Government Statistician or a representative of the Government Statistician not below the rank of a Director;
           (c)  one representative from the Bank of Ghana not below the rank of Director;
          (d) two representatives from academia not below the rank of a Senior  Lecturer  nominated   by the Association  of Vice-Chancellors; and
         (e)  one representative not below the rank of a Director  from each of the following Ministries responsible for
                     (i)     Communications;
                     (ii)    Education;
                    (iii)   Food and Agriculture;                                                                                                      (iv)   Finance;
                    (v)   Health;
                    (vi)   Lands and Natural  Resources;
                   (vii)  Local Government  and Rural Development;
                   (viii) Employment  and Labour Relations;
                    (ix)    Trade and Industry;
                    (x)    Gender, Children,  and Social Protection;
                    (xi)   Transport;  and
                    (xii)   the Interior.

Appointment of members of the Statistics Advisory  Committee
 (1) The members of the Statistics Advisory  Committee  shall  be appointed by the Board for a two-year term and may be re-appointed   for another  two-year term only.
       (2) The members of the Statistics Advisory Committee shall elect their chairperson from among the members at their first meeting.
      (3) A member of the Statistics Advisory Committee may resign from office at anytime in writing addressed to the Board.
        (4) Where there is a vacancy
(a)  under subsections (3) or section 9, or
(b) by reason of the death of a member, the Government Statistician shall notify the Board of the vacancy and the Board shall appoint another person to fill the vacancy.

Meetings and working groups of the Statistics Advisory Committee
     (1) The Statistics Advisory Committee shall meet at least once in six months.
          (2) The Statistics Advisory Committee  shall have at least twelve sectoral working groups with specific terms  of reference for the effective co-ordination  of statistical activities across the sectors.
     (3) The sectoral working groups shall comprise representatives from producer and user agencies.
        4) The Government Statistician shall provide a secretariat for the Statistics Advisory Committee  and any other administrative support or technical staff required by the Statistics Advisory Committee for the performance  of its functions.
       (5) A designated official of the Service not below the rank of a Director shall be the secretary to the Statistics Advisory Committee.

 Members  of the Board and members of a committee of the Board shall be paid allowances approved by the Minister.

Administration of the Service

Government Statistician
 (1) The head of the Service is the Government  Statistician who shall be appointed  by the President in accordance  with article 185 of the Constitution.
        (2) The Government Statistician  shall be the chief adviser to Government  and the Board on all matters relating to statistics.
      (3) The Government Statistician shall hold office on the terms and conditions specified in the letter of appointment.
       (4)  Subject to clause  (2) of article  186 of the  Constitution,   a person shall not interfere with the work of the Govenment  Statistician, in respect of the activities of the Statistical Service, on
                (a) the manner in which and the time when a statistical collection is to be undertaken;
                (b) the  form,  extent  and  timing of the  release  of statistical information;  or
                (c) whether a statistical collection should be discontinued.

Functions of the Government Statistician
 (1) The Government  Statistician is responsible for the day-to-day administration  of the Service and shall
             (a) advise the Government on matters  pertaining to the statistical programmes of Ministries,   Departments  and Agencies and shall confer with the Ministries, Departments and Agencies on statistical programmes;
            (b)  collect, compile, analyse and publish statistical information on the socio-economic  data  of the  country   under  the supervision  of the Board;
            (c)  determine the manner in which data may be compiled by a person in authority as well as data that may be published in a manner  considered  appropriate;
       (d) provide  technical  oversight and capacity  building  to the District Assemblies in the production, compilation, analysis, dissemination  and use of statistics;  and
        (e) co-ordinate work programmes  and provide administrative guidelines and procedures to facilitate the achievement  of the object of the Service subject to the general directives of the Board.
     (2) The Government  Statistician may delegate a function to an officer ofthe Service but shall not be relieved from the ultimate responsibility for the performance  of the delegated function.

Deputy Government Statistician
 (1)  There shall be two Deputy Government Statisticians who shall be appointed in accordance with clause (3) of article 195 of the Constitution.
      (2) The  two Deputy  Government   Statisticians   shall  assist  the Government Statistician in  the performance   of the  functions   of the Government  Statistician  and  shall discharge  any other  duties  that  the Government  Statistician in consultation  with the Board may direct.

Secretary to the Board
(1) The Board shall appoint a person who is of the rank ofa Director of the Service as secretary to the Board.
      (2) The Secretary shall
               (a)  arrange the business of the Board and record and keep the minutes of the meetings of the Board; and
               (b)  perform any other functions that the Board may direct

Appointment of other staff
 (1) The Board shall appoint  other staff of the Service that are necessary for the proper and effective performance  of the functions of the Service at the national and regional level.
       (2) Other public officers may be transferred  or seconded to the Service or may otherwise give assistance to the Service.
        (3) The Board may engage the services of consultants as and when necessary. 

Regional offices

Regional Offices of the Service 
 There shall be a regional office of the Service in each region.

Functions of a regional office
 A regional office of the Service shall
      (a)  provide  technical assistance in data collection to District Assemblies  or the District  Statistical Departments  in the region;
          (b)  assist  the District  Assemblies  or the District  Statistical Departments  in the region
                 (i)    to analyse, store and disseminate data,
                 (ii)   to establish data based systems, and
              (iii) to establish and manage  their  management information system based on the standard format developed by the Government  Statistician; and
       (c) advise  the District  Assemblies  or the District  Statistical Departments  in the region on matters related to statistics production and dissemination based on guidelines developed by the Government  Statistician.

Statistics Operations

Collaboration with Government Statistician
  (1)  An officer of
                (a)  a public corporation shall, or
               (b) a partner institution may collaborate with the Government Stati.51ician in the collection, compilation, analysis, publication and dissemination  of statistical records of the Service or the public corporation.
     (2) A public officer who refuses or fails without reasonable cause to co-operate with an authorised  officer of the Service commits  an offence under  this Act.

Official Statistics
 Where a public corporation or partner institution produces statistics and the statistics are considered by the Service to be of an acceptable standard, the statistics shall be considered to be official statistics and shall be treated as statistics prepared by the Service.

Authority to obtain information and access to records
 (1) The Government Statistician may, by notice in writing, request a person to provide information, estimates or returns, concerning matters specified in the First Schedule.
         (2) The iofurmation requested by the Government Statistician  shall be
                 (a)  in the form and manner specified in the notice; and
                 (b) provided within the period stated in the notice.
       (3)  Where a person has the custody of or is responsible  for any document or public record that will assist with the completion or correction of information, that person shall grant the Government Statistician access to the document or public record.

Entry of premises
The Government Statistician may enter any premises without hindrance or obstruction  for the discharge of a duty within reasonable hours.

Agreement to share information
 (1)  The Government  Statistician may enter into an agreement to share  information collected from a respondent between Ministries Departments and Agencies, District Assemblies, public corporations and partner institutions.
      (2)  The agreement shall provide that the respondent be informed that the informationis being collected on behalf ofthe Service to be shared with another entity or partner institution for statistical purposes.
    (3) Where the respondent notifiesthe GovernmentStatistician that it objects to the sharing of informationby the Service with another entity or partner institution, the information shall not be shared unless the entity is required by law to obtain the information from the respondent.

Shared information
The informationto be shared under an agreement includes replies to original enquiries and supplementary information collected by the Service, entity or partner.

Information request by Gazette notification
Without limiting  the request for information by an agreement between the Government Statistician and an entity or partner institution, the Government Statistician  may, by notice in the Gazette, request the submission of returns  by an entity within  a specified period  and the entity shall comply.

Official secrecy
The duty of a person to provide a document or information in accordance with this Act shall not affect the non-disclosureprovisionsof an official secret or confidential information  in any other enactment.

Restriction  on publication
31. (1)  A memberof the Service shall not publishor show any information that identifiesa specific person or respondent to a third party except with the prior written consent of the person making the return or giving the answer.
     (2) The information may be in the following forms:
              (a)  an individual return or part of a return made for official purposes;
              (b)  an answergiven to any question; or
        (c) a report, abstract or other document, containing particulars in any return or answer arranged to identify particulars with any person or undertaking.
   (3) The restriction on publication shall not apply to information transmitted by the Government Statistician to the Office of the President, a Ministry, Department or Agency for statistical purposes.
   (4)  Nothing in this section shall prevent or restrict the publication of a report, abstract or other document that would make identification of any person possible where the activities of the undertaking are unique, if the report, abstract or other document is arranged to disclose only the following information:
          (a)  the quantity, value and description of goods and services produced, imported, exported or sold;
           (b) the number and the economic and social characteristics of employees of the person;
           (c)  the amount  and extent of  any investment of the person; and
          (d)  any other information that has been furnished or supplied under this Act where the person furnishing or supplying the information has not provided written  objection to the publication before the publication of the report.
   (5) A member of the Service shall ensure
            (a) the protection of the private life and business secreets of data providers including
                   (i)    households;                                                                                                                     (ii)   companies;
                   (iii)  public institutions; and
                   (iv)  other responders;
           (b) the  confidentiality of the  information provided   under paragraph (a); and
           (c) the use of the information  provided  under  paragraph   (a) strictly for statistical purposes.

General statistics
 Without limiting  the  duties  of the  Service  under  this  Act  or affecting any of its powers or duties in respect of specific statistics that may otherwise be authorised or required under this Act, the Government Statistician shall collect, compile, analyse, abstract, publish and disseminate statistics in relation to any of the matters specified in the First Schedule under the supervision of the Board.

Censuses, Surveys and other Sources of Data

Population census
 (1)  The Service shall conduct  a census of population  every  ten years in the month  of March.
       (2) The population census may include a housing census.

Count of population
A population census or population and housing census shall be taken to ensure that
              (a)  the counts of the population, or
        (b)  the counts of population and houses, are provided for each region, district and constituency.

Agricultural  census
 (1)  An agricultural census may be taken by the Service in collaboration with the Ministry responsible for Agriculture.
        (2)  The agricultural census may be taken three years after the population census.

Economic census
(1) An economic census shall be taken by the Service in collaboration with relevant Ministries.
       (2) An economic census may be taken within two years after the population census.

Other censuses and surveys
 (1)  The Service may conduct other censuses and surveys as directed by the Board.
     (2)  An entity other than the Service that wishes to conduct a census  shall submit a census proposal to die Government Statistician for consideration and approval by the Board.

Census questions
 The Government  Statistician in consultation with the Board shall prescribe the questions to be asked in any census conducted by the Service.

Publication of census questions
The questions to be used in a census shall be published in the Gazette by the Government Statistician not later than thirty days before the commencement of a census.

Financial Provisions

Funds of the Service
 The funds of the Service include
(a)  moneys approved by Parliament,
(b)  internally  generated  funds, and
(c} donations and grants.

Accounts and Audit
41 .
  (1) The Service shall keep the books, records and other documents relevant to the accounts in such form as the Auditor-General shall approve.
       (2) The Board shall submit the accounts of the Service to the Auditor-General for audit at the end of each financial year.
     (3) The Auditor-General shall, within six months after the end of the immediately preceding financial year,
             (a)   audit the accounts of the Service and submit the report to Parliament;  and
             (b)   forward a copy each of the report to the Minister and the Board.
        (4) The financial year of the Service is the same as the financial year of Government.

Annual report and other reports
 (1) The Board shall within thirty days after receipt of the audit report, submit an annual report to the Minister covering the activities and the operations of the Service for the year to which the annual report relates.
       (2) The annual report shall include
               (a)  the report of the Auditor -General;  and
               (b)   any other information that my be required by the Minister in conformity with the Public Financial Management  Act, 2016 (Act 921) or that may be relevant to enhance transparency and accountability.
      (3) The Minister shall, within thirty days after the receipt of the annual report, submit the report to Parliament with a statement that the Minister considers necessary.
      (4) The Board shall also submit to the Minister any other report which the Minister may require in writing.

Miscellaneous Matters

Privileged information
 Data concerning individuals or entities collected for statistical purposes and any copy of a return in the possession of a respondent is privileged information and shall not be used for the purpose of taking administrative decisions and shall not be admissible as evidence in a court of competent jurisdiction for purposes of prosecuting the individuals or entities except for the purpose of a prosecution under this Act.

Oath of office
(1) The Government  Statistician  and each person employed or deemed to be employed by the Service shall take and subscribeto  the oath set out in the Second Schedule.
     (2) The oath specified in the third column of the Second Schedule shall be taken  by the person appointed to the office set out in the first column of that Schedule and shall be administered by the person specified in the second column of that Schedule.

Oath by incorporated contractors
 Where a person retained under contract to perform a specific function or discharge a duty for the Service is a body corporate, the chief executive of the body corporate and the other officers, employees  and agents used to perform the function or discharge the duty, shall take and subscribe the oath as set out in the Second Schedule.

Where a person objects to taking an oath and wishes to make an affirmation the form prescribed for the oath in the Second Schedule shall be varied accordingly.

Failure to take an oath or make an affirmation
  (1)  A person who refuses to take the oath or make the affirmation before taking office shall
               (a)  be deemed to have vacated that office from the date of refusal; and
               (b)  if that person has not already entered that office, be disqualified from doing so.
      (2) An act done by a person in the execution or intended  execution of an official duty shall be valid even if the person failed to take an oath or make an affirmation.

 A person who takes an oath or makes an affirmation shall not be directed by a court of competent jurisdiction to give oral testimony or to provide a return, document or record with respect to any information obtained in the course of employment except for the purpose of criminal proceedings under this Act.

Request for annual report of public corporations
 The Government  Statistician may, in carrying out a duty under this Act, request the governing body of a public corporation  for a copy of the annual report of that corporation  and that governing body shall comply.

.   (1) Individual data collectedby the Service and a public corporation or a partner institution working in collaboration with the Service is strictly confidential and shall be used exclusively for statistical purposes.
       (2)  Identifiable individual information is not to be disclosed in the process of computing statistics or in the dissemination  of statistical results.
           (3) A person who processes individual data shall ensure that it is processed
                    (a)  in a lawful manner; and
                    (b)  without infringing the privacy of the respondent.
         (4)  Despite subsection (1), the Government Statistician may release reoords with identifiers removed if satisfied that the records will be used for genuine research purposes and if a written undertaking  has been obtained  from the recipient of the records that
         (a)  the recipient is satisfied that the records cannot be identified as relating to a particular person;
       (b)  the records will not be released except with the written consent of the Government  Statistician;  and
            (c)  a copy of the research findings will be made available to the

Government Statistician

Assurance to data providers
  An individual or entity interviewed during a statistical survey shall be informed of the objective of the interview and measures put in place to protect the data provided by the individual or entity.

Dissemination of statistical information
(1)  The Service shall present statistical information in a clear and comprehensive form and make it available and accessible to all accompanied by the requisite metadata.
      (2) Despite subsection (1), micro-data shall not be made available to users unless the laws and procedures in relation to the data are respected and confidentiality  maintained.
    (3) The Service shall correct its statistical publications containing significant errors by using standard statistical practices and infonn data users of the correction.
      (4) In the case of serious errors in the publication,  the Service shall suspend the dissemination of the statistical publication and inform data users of the suspension.

Administration data
Ministries, Departments, Agencies and District Assemblies shall submit to the Government Statistician administrative data in accordance with this Act.

Offences and penalties
. A person who
            (a)  makes a statement which that person knows to be false or has no reason to believe to be true in any returns or estimate in response to a request for information;
          (b)  willfully fails, refuses or neglects to give or supply any information, estimates or returns requested under section 25;
         (c) hinders  or obstructs  a member of the Service in the discharge of a duty contrary to section 23 or 26;
         (d) being an employee  of the Service or a public corporation or a partner institution working in collaboration with the Service, discloses, publishes or communicates to any person, information acquired in the course of employment to a third party  without lawful authority  contrary to section 31;
      (e)  publishes  or communicates  information  disclosed in contravention of this Act to any person;
       (f)  fails to comply with or contravenes any terms or conditions of the oath or affinnation taken under this Act;
       (g) destroys, defaces or mutilates any form or other document that contains particulars obtained in pursuance of this Act without lawful authority; or
       (h)  contravenes any provision of this Act, commits an offence and is liable on summary conviction to a fine of not more than two hundred penalty units or to a term of imprisonment of not more than twelve months or to both.

 (1) The Minister may, in consultation with the Board, by legislative instrument, make Regulations
                  (a)  for the  designation  of entities  to  submit  returns  to the Government Statistician;
                  (b)  on dissemination methods for data  and statistics;
              (c) on  the particulars  and  information to be furnished  in a census or concerning any matter in respect of which statistics may be collected;
                 (d)  on the manner,  form,  times,  places  and  the persons  to submit  information;
                 (e) on the designation of official statistics;
                 (f)   for the fees and charges to be paid to the Service to obtain information;  and
                 (g)  generally for the effective implementation  of this Act.
(2) Until Regulations are made for the Service, the Civil Service Regulations, 1960 (L. I. 47) applicable to members of the Civil Service, shall apply to the members of the Service.

 In this Act, unless the context otherwise requires,
"administrative  data"  means  an  official record  collected  for purposes of registration,  transaction   and  record  keeping which  is originally  not  meant to provide statistics   for development purposes  but  can  be enhanced  to  inform planning and  guide  developmental  processes   and  is a variety of big data;

"big data"  includes an unusual  volume of data  comprising  a range  of  data  formats  available   in  the  nature of  text, pictures, video, financial or social transactions and velocity of data comprising speed of generation  and its availabiliy in real time;

"Board" means the governing body of the Service provided for in section 5;
"census" means a statistical operation  in which all units of the population  of interest are enumerated;

"code of ethics and practice" means professional principles and guidelines  to be observed  by statisticians and  statistical authorities  in the production  of official statistics and may be in  the  nature of  the  de.finitions,  norms,  standards nomenclatures,  methodologies  and  concept  for statistical production  and dissemination by Ministries, Departments, Agencies, District Assemblies and other statutory bodies in conformity with international best practice;

"data"  means information  which
         (a)   is processed  by  means  of equipment operating automatically in response to instructions given for that purpose;
          (b)  is recorded  with  the intention  that  it should  be processed by means of the equipment;
         (c)   is recorded as part ofa relevant filing system or with the intention that it should form part of a relevant filing system;  or
          (d)  does not fall within paragraph (a),(b)or(c) but forms part of an accessible record;

"dissemination"  means  giving statistical  data  to users, in an appropriate  form,  without  the disclosure  of confidential information;

"district"  includes the area of authority of a District Assembly and of a Municipality  and Metropolis;

"District  Assembly"  includes a Municipal  and Metropolitan Assembly;                                                "document"  includes
            (a)   a form,  questionnaire, schedule,  notice or report whether in print or photographic  form;
         (b)  a documentary  recording or transcribed computer printout  or record capable of being produced as a printout by a mechanical or electronic device; and
            (c)   a medium or device by means of which information is recorded or stored;

"entity"   means  a Ministry,  Department or Agency,  a local government  unit or a public corporation;

"government   agency"   means   a body  established    by  the Government in the public interest with or without an Act of Parliament;

"Government  Statistician"  means the person appointed under section 16;

"house" means a dwelling and refersto the place where the household lives, that may be a building or some form of space or shelter arranged for human habitation occupied at the time of a census, or other statistical enquiry;

"housing" includes a separate and independent place of abode that is intended for habitation by one household but may be occupied by more than one household or by a part of a household, or not intended  for habitation but occupied as living quarters by a household  at the time of a census;

"impartiality"   means  to produce,  analyse,  disseminate  and comment on statistics by Statistics Authorities in line with the principle of scientific independence. and in an objective. professional and transparent  manner;

"individual data"  means data relating to one person or entity, rather than to a group, that is data associated with a single element in a sample or population;

"metadata"  means the range of information, generally textual, that fosters understanding of the context in which statistical data have been collected, processed and analysed with the objective of creating   statistical   information  including legal and regulatory  texts,  methods  and concepts  used at all levels  of information  processing,   definitions  and nomenclatures;

"Minister"  means the Minister  responsible for Finance; 

  "National  Statistical System" means the ensemble of statistical organisations   and  units within  the country  that jointly collect,  process and disseminate  official statistics;

"official statistics"  means  the body  of statistical  information produced, validated, compiled and disseminated by Statistics Authorities;

"partner   institution"  includes   a civil  society  organisation, international organisation and international non-govenunental organisation  and any other organisation  that  collaborates with the Service in the implementation   of any  statistical programme or project;

"population"   means any set of statistical  units, whether  they are individuals, legal persons, families or any other type of economic  unit;

"public corporation"  means  a corporation  or any other  body of persons established  by an Act of Parliament  or set up out of funds provided by Parliament  or other public funds;

"public records" means the official information of centralised or decentralised Government;
"reasonable hours" means between 6 a.m.  and 6 p.m.; "respondent"  includes a business, authority or individual from whom data and associated information is collected for use in compiling statistics;

"return" means a document completed by a respondent or an officer of the Service or another public service to produce official or other statistics;

"sampling  methods"  means  a statistical procedure  by which infonnation  related to a whole field of enquiry is derived by applying statistical techniques to information obtained in respect of a proportion of the total number of businesses, projects or persons concerned in the field of enquiry;

"scientific independence" means Statistics authorities being able to carry out their activities according  to the principle of scientific independence  particularly in relation to political authorities  or any interest group and the selection of the methods, concepts and nomenclatures used in any statistical operation by only the Statistics Authorities without any interference and in accordance with  the rules of ethics and good practice;

"sectoral  statistical  activities"  means  the  compilation of numerical  information  related to a selected part  of a unit of interest;

"Service" means the Statistical Service establishedunder section I in accordance with article  185 of the Constitution;

"statistics"  means  data  required  for production  of organised statistical information, obtained from censuses and statistical surveys or administrative  records;

"statistical activities" means a programme  for the collection of aggregated  numerical  information;

"Statistics Advisory Committee"  means the National Advisory Committee of Producers and Users of Statistics established in section  II;

"Statistics Authorities"   means  national  statistics institutes or other statistics organisations  in charge of official statistics production and dissemination  at national, regional and continental levels;

"statistical indicators" means  data  elements  that  represent statistical information for a specified time, place and other characteristics;

"statistical information"  means any organised quantitative  or qualitative information  obtained from statistical data that facilitates understanding of economic,political, demographic, social,  environmental  and cultural trends,  and of gender and governance and other related issues;

"statistical operation"  means an action taken within the frame• work: of the national statistical programme by the national statistics  office and  other  organisations of the National Statistical  System;

"statistical programme" means the data collection infrastructure and survey procedures that are in place within the National Statistical System to collect, process and disseminate basic statistical data;

"statistical standards" include the comprehensive set of guidelines for surveys and administrative sources collecting information on a particular  topic such as definitions, statistical units, classificatioos,  coding processes.  questionnaire  modules  and output  categories;

"statistical survey" means a statistical operation  in which only a selected part and not the entire population are enumerated;

"transparency"  means  the provision  by Statistics Authorities of information  on their sources,  methods  and  procedures that have been used in line with scientific standards  and making the legislation on Statistics available to the public;

"undertaking"  includes  any  form of activity  performed  by a person; and

"unofficial statistics" means data collected in an unconventional manner other than through a census or survey and may be in the nature  of big and  administrative  data  sources  and satellite imagery.

Existing enactments with reference to statistics
 The enactments in the first column of the Third Schedule shall be read as one with this Act with respect to the provisions specified in the second column of that Schedule.

Consequential  amendments
The enactments  listed in the first column of the Fourth Schedule are amended as stipulated in the second column of that Schedule.

Transitional  provisions
(1)  The assets, rights and properties held on behalf of or for the purpose of the Service in existence immediately before the commencement of this Act and the persons employed by the Service are hereby transferred to the Service established under this Act.
   (2) The obligations and liabilities subsisting against the Service immediately before the commencement of this Act subsist between the Service and that other party.

Repeal and savings
(1) The Statistical  Service Act, 1985 (P.N.D.C.L. 135) is hereby repealed.
     (2)  Despite  the repeal of the Statistical Service Act,  1985 (P.N.D.C.L. 135), any Regulations,  bye-laws, notices, orders, directions, appointments or other acts lawfully made or done under the repealed enactment and in force immediately  before the commencement of this Act shall continue to have effect as if made under this Act with the necessary modification until amended, revoked, cancelled, withdrawn or terminated under this Act.

                                                             FIRST SCHEDULE

Authority to obtain information and access to records
(Sections 25(1) and 32)

1.   Agriculture, livestock, horticulture and allied industries
2.   Banking, insurance and finance generally
3.     Big data
4.     Capital formation
5.     Climatic conditions
6.     Commercial and professional undertakings
7.    Compensation  of employees
8.     Culture
9.    Distributive trades
10.   Education
11.  Employment  and unemployment
12.   Energy
13.   Environment
14.   Fisheries
15.   Forestry
16.  Gender statistics
17.   Governance
18.   Health and morbidity
19.  Household  income and expenditure
20.   Immigration and emigration
21.  Income, earnings, profits and interests
22. Information and communication
23.   Infrastructure
24.   Integrated   national accounts including capital formation
25.   International trade
26.   Judiciary and crime
27.   Labour and indusaial matters, including associations of employees, industrial  disturbances  and disputes, injuries,  accidents  and compensation
28.   Land tenure and the occupation and use ofland
29.   Local Government
30.  Manufaeturing
31.  Mining
32. Mobile phone data
33.   Oil and gas
34. Output,  stock, sales and deliveries and details relating to services provided
35.  Population  and housing
36. Poverty and welfare
37. Public finance
38. Receipts outstanding, fixed capital, assets and plant, including the acquisition and disposal of these assets and plant
39.  Remote  Sensing and Geospatial data
40.  Satellite data
41. Small area statistics
42.  Social services
43.  Tourism
44.   Transport in all forms by land, water or air
45.   Utilities
46.   Vital occurrences including births, deaths and marriages
47.  Water resources
48.  Wholesale  and retail prices of commodities, rents, cost of Jiving and related indicators
49.   Statistical standards, variables and concepts
50.  Any other  areas  of activity that  the Government  Statistician  in consultation  with the Board may from time to time specify.



Officers to take oaths
(Sections 44 and 46)

Person to take oath  Person to tender oath  Oath / Affirmations

Government Statistician and Deputy Government Siatisticians






Employees ofthe Service and persons deemed to be employed by the Service




Incorporated contractors    


High Court Judge or anotherperson designated by the Chief Justice





District Magistrate or Commissioner for OathsDistrict





Magistrate or Commissioner  for Oaths.    

I ................................      do solemnly (sincerely and truthfully) swear (or affirm) that I will faithfully and honestly  fulfill  my duties  as a member of the Statistical Setvice in conformity with the  Statistical ServiceAct, 2019 (Act. ......  ) and the rules aod instructions  issued under the Act and that I will not without due  authority disclose  or make known anymatter or thingthat comes to my knowledgeby reason of my employment.



I ...............................       do solemnly (sincerely and truthfully) swear (or affirm) that I will faithfullyand honestly fulfill my duties as an employee of the (name ofbody corporate) in respect of my employmentincarrying out (identify contract with the Service) in conformity with the requirements of the Statistical Service Act, 2019 (Act 1003) and of the rules and instructions issued under the Act and that l will   not without due authority disclose or make known any matter or thing that comes to m knowledgeby reason of my employment.

    Enactments to be read as one with this Act
(Section 57)

No.  Enactment   Provision on Statistics
1.  Precious Minerals Marketing Corporations Act, 1989 (PNDCL 219) (a)   Section22 (l)(d)thatrequires the Precious            Minerals MarketingCorporation 10 send a          production and financial  plan to the Government Statistician.
(b) Section 22 (5) that requiresthe Managing Director of the Corporation to send a comprehensive operational report with monthly targets to the Government Statistician.
(c)   Section  26(2)(c) that   requires  the Managing Director of the Corporation to send a copy of the annual report on the activities and operations of the Corporation to the Government  Statistician.
2.  Fisheries Commission Act 1993 (Act 457) Section 19 (3) (c) that requires the governing body, the Authority, to send a copy of the annual report 10 the Statistical Service.

Energy Commission  Act I 997 (Act 541

Section  2(d)  that   requires   the   Energy Commission to secure a comprehensive database for national decision making on the extent of development and utilisation of energy resources available 10 the nation.
4.  Driver and Vehicle Licensing Authority Act 1999 (Act 569) Section 3(k) that  requires the Driver and Vehicle Licensing  Authority  to maintain registers containing particulars of licensed motor vehicles, driving instructors, driving schools and drivers of motor vehicles.
5.  Data Protection Act, 2012 (Act 843)    

Section 18 that requires a person who processes personal data to ensure that the personal data is processed                                      (a) without  infringing  the  privacy rights of the data subject;
(b)  in a lawful manner: and                                                                (c)  in a reasonable manner.

Section 26 that requires a data  conaoller  wbo processes personal  data to ensure that the data is complete, accurate, up to data and not misleading having regard to the purpose for the collection or processing of the personal data.
Section 34 that states that the provisions  of any legislation relating to the right to information of any data subject shall be additional to data subject rights under the Act.
Subsection (3) of section 65 that provides that personal data wblch is processed only for research purposesis exempt from the provisions of the Act if 

 (a)  the data is processed incompliance  with the
relevant conditions; and
(b)  the results of the  research or resulting statistics are not made available inthe form wblch identifies the data subject or any of them.

6.   African Charter on Statistics   Ghana has adopted and ratified the African Charter on Statistics for implementation.


                                                     Consequential Amendments                                                 (Section 58)

No.   Enactment How Affected    
1. Civil   Service   Act,   1993 (PNDCL327)

Section 12(1) (d)is amended by the substitution for that paragraph of

"(d) A Research, Statistics, Public Relations and Information Division that shall collaborate with the Statistical Service in the adoption ofstatistical standards, concepts, definitions, methods, programmes, particularly those related to data collection activities.".

2. National   Development Planning Commission Act,1994 (Act 479)

Section 14 is amended by the insertion of a new subsection (3)

"(3) The Commission through the Director General  shall  collaborate  with the Statistical Service on population issues and the compilation of related  official statistics  required for development planning.".

3. Ghana Revenue Authority Act,
2009 (Act 791)    

a) Section 3 (f) is amended by the substitution for that paragraph of

"(f) prepare and publish reports and statistics related  to  its revenue collection  in consultation and collaboration with the Statistical Service;".

(b) Section 26 is amended  by the addition of a new subsection (5)
"(5) The Commissioner-General shaU send a copy of the annual report including the report of the Auditor-General  to the Government  Statistician for the compilation of official statistics.".    

4.  Tourism Act, 2011  (Act 817)

Section 3 (m) is amended by the substitution for
that paragraph of

"(m) collaborate with the Statistical Service to collect, compile and publish infunnalion and statistics in respect of activities regulated under the Act.





Date of Gazette notification:  27th September, 2019.